RPM Pit Crew Status

Monday, April 12, 2010

Update blog with last week’s report
Reconcile March bank transactions to Xero
Reconcile Visa transactions to Xero
Reconcile Petty Cash receipts to Xero and reimburse
Post supplier invoices and payments to Xero
Health 2000 Group – they want $8100 refunded to Total Health as they shouldn’t have paid us, told Bev that I will need a payment of $4725 from her before we will be able to refund the money to Total Health. They are going to set up an automatic payment on the 1st of each month.
Tokoroa Centre Pharmacy – resent invoices as per SH
Catch up meeting with Amanda
Salesforce – update Xero Billing Contacts and their email address to integrate with Xero
Salesforce payment – sent details to ASB to continue with the payment and also made another payment to them for the remaining due on their invoices
Radius Pharmacy Ltd – invoice subscriptions for April
April invoicing
Wages for first week of April

Update blog with last week’s report
Reconcile March bank transactions to Xero
Reconcile Visa transactions to Xero
Reconcile Petty Cash receipts to Xero and reimburse
Post supplier invoices and payments to Xero
CCC – they are refunding us $34.28 for the last two days of February that we didn’t use the car parks in Manchester St
Budget – update to reflect changes as per JS
Empty PO Box and deposit cheques at bank
Creditors – make payments via internet
Salesforce – paid invoices by International Transfer
Health 2000 Group – they wanted a credit for an overpayment but requested that they just pay the $2700 outstanding for March instead of the $3375 to balance the invoices. Now they are wanting me to refund payments made by Total Health 2000 but I want to know who will pay these invoices if Total Health is not going to – so waiting for another email to confirm the situation with payments.
PAYE, Student Loan and KiwiSaver – reconcile FY2010 IRD statements – waiting for Shane’s assistance
GST – reconcile FY2010 – waiting for Shane’s assistance
Order stationery for office
TGB report – proof read for Amanda
Aged Receivables – update for end of March and put spreadsheet in Knowledgebase

Update blog with last week’s report
Reconcile March bank transactions to Xero
Reconcile Visa transactions to Xero
Reconcile Petty Cash receipts to Xero and reimburse
Post supplier invoices and payments to Xero
State Insurance – email with our new address
Health 2000 Group – they wanted a credit for an overpayment but requested that they just pay the $2700 outstanding for March instead of the $3375 to balance the invoices.
Toniq – charged us $200 for new stores again – sent email asking for credit – received credit for $300 + GST
Wilson Parking – invoice has incorrect amount on it – sent email asking for amendment – Wilson came back saying only pay $480 per month for car parks
Digiweb – applied the two payments for the new servers to the appropriate invoices as per JS – still $121.63 left to pay for server 4
Xero opening balances are the same as closing balances for March 2009
FedEx – payment of $136.62 on 16th March – as per Paul
PAYE, Student Loan and KiwiSaver – reconcile FY2010 IRD statements – waiting for Shane’s assistance
GST – reconcile FY2010 – waiting for Shane’s assistance
Greg – coded the $2500 he returned of his salary for Amanda to be paid to Personnel – R&D
PAYE Return for February

Update blog with last week’s report
Reconcile March bank transactions to Xero
Reconcile Visa transactions to Xero
Reconcile Petty Cash receipts to Xero and reimburse
Post supplier invoices and payments to Xero
New stores:
o Comins Pharmacy
o Racecourse Pharmacy Ltd
o Amcal Pollen St Pharmacy
o Bastin’s Pharmacy
Jo Scott – email list of her stores for invoicing us
CDC invoice for $6000 + GST
Salesforce – mapping accounts to products on spreadsheet for Paul
Salesforce – Billable = Xero Invoices:
o Paper Plus stores - remove all billable flags
o Clicks stores – remove all billable flags
o Hardy’s stores – remove all billable flags
o Health 2000 stores – remove all billable flags
o OPD stores – remove all billable flags
o Radius stores – remove all billable flags
o Toyworld stores – remove all billable flags
o Need to wait until I find out what the fields are being used for and when they are being updated before I continue as I may end up using fields that are going to be deleted.
o Billable flag is being removed
Brother Cash Back Offer – fill out form and post claim
CCC – received an invoice for April car parking so emailed them enquiring about the March credit we were expecting and querying the April invoice
Aged Receivables – update Amanda on accounts
Salesforce meeting with Paul, Steve and John

Update blog with last week’s report
Reconcile February bank transactions to Xero
Reconcile Visa transactions to Xero
Reconcile Petty Cash receipts to Xero and reimburse
Post supplier invoices and payments to Xero
February Collections – follow up on Suppliers outstanding
March Invoicing
New stores:
o Khandallah Pharmacy
Made payment via ASB internet for the rent - $4402.50
Overview of Salesforce with JS
Aged Receivables for March ready for Account Managers
MacMillan Publishing – credit March invoice as they cancelled at end of February
The link between Salesforce and Xero has caused most of the contacts in Xero to have their contact detail – address, email address, etc – blanked out.
Unichem Miramar Pharmacy – requested bank account for refunding their February invoice due to loading issues into RPM – as per Calum
IRD balances still owing – paid these remaining invoices in Xero to clear all the debt as per JS – will need to sort out the appropriate journals to get it right in Xero at a later stage

Update blog with last week’s report
Reconcile February bank transactions to Xero
Reconcile Visa transactions to Xero
Reconcile Petty Cash receipts to Xero and reimburse
Post supplier invoices and payments to Xero
Post signed agreements to Henkel as they requested
Aged Receivable report for Account Managers
Wilsons car parking – lease agreement complete and car parks available 1st March – set up an automatic payment for the 1st of each month
CCC – cancelled the car parking – they are crediting us for March’s invoice
GST Return : 1/12/2009 – 31/1/2010
Post cheque to IRD for outstanding amount of $10,623.48
Update budget figures from spreadsheet into Xero
Radius Pharmacy – invoice installation for 34 stores @ $500 per store – due 7 days
Create document in KnowledgeHub for Monthly Billing
Catchup meeting with Amanada

Update blog with last week’s report
Reconcile February bank transactions to Xero
Reconcile Visa transactions to Xero
Reconcile Petty Cash receipts to Xero
Post supplier invoices and payments to Xero
Sort out Advisory Board invoices for Amanada
PAYE, Student Loan and KiwiSaver – reconcile FY2010 IRD statements - WIP
Meridian – gave them Stephen’s contact details – they are going to see if they can get smart meters installed.
PAYE Return for January
Check mail box and bank cheques
Update budget figures from spreadsheet into Xero - WIP